Every client known by the whole office, every deadline in sight
For accounting firms, bookkeepers and payroll offices running many client administrations at once. We help you work the AI-first way, with agents that chase missing documents and guard the payroll cut-off, and Hivemind, our flagship, holding each client's arrangements for everyone in the office.
Built for accounting firms, bookkeepers, payroll offices
Read by Claude, ChatGPT, Copilot and your agents · within your permissions
Sound familiar
The client lives in one person's head
Only one bookkeeper knows that this client's car costs go on a separate ledger and the director pays some bills privately. When she is on holiday the VAT return waits, or goes in wrong.
The chasing never stops
Receipts, bank statements and payroll changes arrive late, by WhatsApp, or not at all. Every quarter the same people send the same reminders by hand, and the deadline still gets tight.
Year-end starts from a blank list
Each year someone rebuilds the question list and digs through mail for last year's answers. The Wwft check and the file notes for the compilation get done at the end, in a hurry.
Everyone works from the same company
What changes once Hivemind, our flagship, is the knowledge under every AI tool and agent your team uses.
Cover without the phone calls
A colleague opens any client and asks their AI how it books, who to call and what is still open. Holidays and sick days stop holding up returns.
The same answer from every desk
Questions about deductible costs, the payroll or a late return get the same answer from every person in the office, in the firm's own words.
A file that is ready for review
Client due diligence, file notes and last year's choices sit with the client all year, so the year-end file and a quality review have what they need.
Agents that do the work
Agents like these we build with you. Each has a toolbox: what it may read, what it may change, and what waits for a person.
Missing documents
Every Monday · in the last month of each VAT quarter
Missing documents, every Monday · in the last month of each VAT quarter: Checks each client's open bank lines and purchase invoices, drafts one reminder per client listing what is missing, and holds every mail for the bookkeeper's approval.
3 allowed · 1 waits for a person · 1 does not exist for this agent
Payroll cut-off
Every month · five working days before the payroll cut-off
Payroll cut-off, every month · five working days before the payroll cut-off: Checks which clients have not sent their starters, leavers and hours yet, and posts the list in the payroll channel with what each client still owes.
4 allowed · 1 does not exist for this agent
Connects today
- Knowledge base
- Moneybird
- Gmail
- Slack
Next to what you already use
- Bookkeeping software such as Exact Online, Twinfield or Moneybird
- Payroll software such as Nmbrs or Loket.nl
- Tax return software such as Nextens or Fiscaal Gemak
- Year-end and file tools such as Caseware or Silverfin
A system without a connector yet gets one: we build it as part of Build.
We set it up with you
Implement
We interview partners, bookkeepers and payroll staff, and fill the knowledge base with your clients, procedures and tax calendar.
Automate
Agents for missing documents, payroll cut-offs and the yearly client due diligence check.
Build
A connector to your bookkeeping or payroll software, or a client page where clients answer the year-end questions.
Learn
Training for the office on client questions, file notes and memos with AI, within the firm's quality rules.
Questions
Does our clients' financial data go into the knowledge base?
What goes in is how you work for each client: arrangements, ledger choices, contacts, deadlines and file notes. The figures stay in your bookkeeping software, and an agent reads them there only when a task needs them. Mark a file confidential and your AI tools keep it inside the firm.
We work in Exact or Twinfield. Does that work?
Yes. The knowledge base, mail and documents work whatever bookkeeping software you use. Moneybird has a ready connector today. For Exact, Twinfield, AFAS or your payroll software we build the connector with you, with the same read, write and approval limits on every action.
Where is the data kept?
In the Self-serve edition, in the Dienox cloud, hosted in the Netherlands. In the Enterprise edition, in your own environment, so it never leaves it. Either way the knowledge base is yours, every change keeps its history, and you can take everything with you in open files.