# Every edition builds on the last one, even when half the team is new.

> Permits, suppliers, site plans and every debrief, ready when the next edition starts.

Source: https://dienox.com/solutions/events-festivals  
Last updated: 2026-10-11

For festival organisers, event agencies and production companies who build a site from an empty field. We help you plan each edition the AI-first way, with agents that watch deadlines and brief the crew, and Hivemind, our flagship, as the one plan everyone works from.

**Built for** festival organisers, event agencies, production companies

[Join the beta](https://dienox.com/beta) [Talk to us](https://dienox.com/contact)

## Sound familiar.

### The permit clock starts early.

The municipality wants the safety plan, traffic plan and site drawing weeks before the date, and the risk category decides how much. The person who wrote last year's plan now freelances for another festival.

### The debrief gets written and forgotten.

Everyone agreed the bar queues at the main stage were too long. Ten months later the new site plan has the same layout, because the notes sat in an email nobody reread.

### Suppliers ask the same questions every year.

Power per stage, the gate for trucks, when build-up starts. The production office answers them one by one in the week the fencing, radios and toilets arrive.

[Start with the product **Use Hivemind.** Your team's knowledge in every AI tool it already uses, from this week. Set it up yourself, with the beta. Meet Hivemind](https://dienox.com/hivemind) [Enterprise Problem Solving **Work with us.** We find the problems, show the solution, build the agents and train your people. With agentic AI, on Hivemind. Book a call](https://dienox.com/contact)

## Everyone works from the same company.

What changes once Hivemind, our flagship, is the knowledge under every AI tool and agent your team uses.

### Each edition starts ahead.

Last year's permit file, supplier list and debrief are where the new team looks. Ask your AI what went wrong at the north gate and get the answer with the fix.

### One plan for every team.

Production, artist liaison, security and bars read the same site plan and run sheet, through whichever AI tool each of them uses.

### Briefings that answer back.

Shift leads and crew chiefs ask their AI where to park, who runs their area and what to do in an emergency, and get the answer from the plan.

[See how Hivemind works](https://dienox.com/hivemind)

## Agents that do the work.

Agents like these we build with you. Each has a toolbox: what it may read, what it may change, and what waits for a person.

**Deadline watch, every Monday · from 16 weeks before the edition:** Reads the permit and supplier timeline, posts every deadline at risk to the production channel and prepares reminders for suppliers who are late.

**Crew briefing, two weeks before build-up:** Writes the crew briefing from the site plan, run sheet and emergency plan, and saves it to the edition page for the production manager to approve.

Connects today

- Knowledge base
- Files
- Slack
- Gmail

Next to what you already use

- Ticketing such as Eventix, Paylogic or Ticketmaster
- Crew planning and accreditation such as Lennd or Shiftbase
- Site drawings in AutoCAD or Vectorworks
- Shared drives and a WhatsApp group per team

A system without a connector yet gets one: we build it as part of Build.

## We set it up with you.

### [Implement](https://dienox.com/services/implement).

We interview production, artist liaison and the safety lead, and fill in last year's edition first

### [Automate](https://dienox.com/services/automate).

Deadline watches, supplier chases and crew briefings that come back every edition

### [Build](https://dienox.com/services/build).

A supplier portal that collects certificates, power needs and build-up times in one place

### [Learn](https://dienox.com/learn).

Training for the production office on AI for permit files, run sheets and briefings

## Questions.

### Can it write our safety plan?

It drafts from last year's plan, the municipality's format and your new site plan, and a person checks every line. Your safety coordinator still owns the plan and signs it off. What you save is starting from a blank page.

### We are seasonal. Who keeps it current in the quiet months?

The debrief goes in right after the edition, while it is fresh. Agents remind you of permit and supplier deadlines as they come up. When the team grows again in spring, new people ask their AI instead of the one person who was there.

### Is visitor and ticket data stored in it?

No. Ticket buyers stay in your ticketing system. The knowledge base holds how the festival runs: plans, suppliers, contacts and decisions. Plans, briefings and deadline checks all work without the personal data of a single visitor.

## More in Live and entertainment.

[Touring shows and venues Circuses, theatre tours, venues, ticketing Every town, venue and lot on the route, known before the trucks roll in See the page](https://dienox.com/solutions/touring-shows) [Sports clubs and athlete management Clubs, academies, athlete agencies Players, staff, sponsors and the way your club plays, in one place for every coach See the page](https://dienox.com/solutions/sports) [Artist and tour management DJ and artist managers, tour managers, booking agents Every deal, rider, advance and settlement in one place, for you and whoever covers the run See the page](https://dienox.com/solutions/tour-management)

[All solutions](https://dienox.com/solutions)

## Put your team ahead with AI.

[Join the beta](https://dienox.com/beta) [Talk to us](https://dienox.com/contact)