# Every decision, grant and volunteer rule. Still there when the board changes. > Members, funders and volunteers get the same answer, whoever sits on the board. Source: https://dienox.com/solutions/associations Last updated: 2026-10-11 For associations, foundations and charities that run on a small office, a volunteer board and many helpers. We help you work the AI-first way, with agents that draft grant reports and answer members, and Hivemind, our flagship, holding statutes and decisions for every treasurer and volunteer. **Built for** associations, foundations, charities [Join the beta](https://dienox.com/beta) [Talk to us](https://dienox.com/contact) ## Sound familiar. ### Every new board starts from zero. The secretary steps down after four years and takes the context along. The new board finds minutes in a shared folder, but not why the fee went up or what was promised to the municipality. ### The grant report is due and the receipts are scattered. The fund pays the last part after the report. The project lead has left, the receipts sit in three inboxes, and nobody remembers what the application promised. ### Volunteers ask the same questions every season. Where is the key, who needs a VOG, what do I do when a parent complains. The coordinator answers it again, by phone, in the evening. [Start with the product **Use Hivemind.** Your team's knowledge in every AI tool it already uses, from this week. Set it up yourself, with the beta. Meet Hivemind](https://dienox.com/hivemind) [Enterprise Problem Solving **Work with us.** We find the problems, show the solution, build the agents and train your people. With agentic AI, on Hivemind. Book a call](https://dienox.com/contact) ## Everyone works from the same company. What changes once Hivemind, our flagship, is the knowledge under every AI tool and agent your team uses. ### Continuity across boards. Decisions sit with their reasons and the meeting where they were made. A new chair asks their AI why something was decided and reads the answer with its source. ### Applications from the same facts. Every fund application starts from the current policy plan, budget and results. The story stays the same across funders, and the numbers match the annual report. ### Volunteers who find it themselves. The code of conduct, the roster rules and who to call sit in one place. Volunteers ask their AI on their phone, and the coordinator gets the evening back. [See how Hivemind works](https://dienox.com/hivemind) ## Agents that do the work. Agents like these we build with you. Each has a toolbox: what it may read, what it may change, and what waits for a person. **Grant report, mondays ยท six weeks before each reporting date:** Finds the grants that report soon, gathers what the application promised and the receipts on file, and drafts the report for the project lead to finish. **Member desk, every weekday at 9:00:** Reads new questions in the members' inbox and drafts each answer from the statutes, fees and past decisions, with the source quoted, for the office to send. Connects today - Knowledge base - Files - Gmail Next to what you already use - Member administration such as Conscribo, e-Captain or Congressus - Shared folders in Google Drive or SharePoint, often from several boards ago - Newsletter tools such as Mailchimp or Laposta - The application portals of each fund A system without a connector yet gets one: we build it as part of Build. ## We set it up with you. ### [Implement](https://dienox.com/services/implement). We interview the board, the office and a few long-serving volunteers, and write down what only they know. ### [Automate](https://dienox.com/services/automate). Grant reports before they are due, member questions answered from the rules, the general meeting prepared. ### [Build](https://dienox.com/services/build). A volunteer page where helpers find their roster, the rules and who to call, on the same knowledge base. ### [Learn](https://dienox.com/learn). A session for board and office on safe AI use with member data, and a short guide for volunteers. ## Questions. ### Is member and volunteer data safe under the GDPR? Content is stored in the Netherlands under a data processing agreement, and Dienox does not use it to train AI models. Pages with personal details, such as a VOG status or a complaint, can be confidential to named people. Every AI tool reads only what its user may read. ### We are mostly volunteers. Who keeps it up to date? Agents do part of it, such as logging grant dates and meeting decisions. The rest is a habit: after a board meeting, the secretary asks their AI to add the decisions. We set up that habit with you in the first weeks. ### Do we have to replace our member administration? No. Conscribo, e-Captain or your spreadsheet stays where it is. The knowledge base holds what the administration does not: the rules, the decisions, the funders and the answers to common questions. If an agent needs member details, we build that link for you. ## More in Networks and organisations. [Education and training providers Schools, academies, training companies Every course, trainer and accreditation rule, the same for office, trainers and clients See the page](https://dienox.com/solutions/education) [Government and public bodies Municipalities, agencies, semi-public organisations Policy, procedures and past decisions, the same answer at every desk. Start with one team See the page](https://dienox.com/solutions/public-sector) [Holdings and family offices Holding companies, investment and family offices Every company in the group, every decision and its reasons, ready for the board See the page](https://dienox.com/solutions/holdings) [All solutions](https://dienox.com/solutions) ## Put your team ahead with AI. [Join the beta](https://dienox.com/beta) [Talk to us](https://dienox.com/contact)